Annual General Meeting 2026



Agenda is below the minutes. Scroll down to access.

Minutes of Annual General Meeting

Head and Neck Cancer Support Network Trust

That the Annual General Meeting (AGM) of the Head and Neck Cancer Support Network Trust was held as follows:

Date: 12 May 2026
Time: 8pm
Venue: Head & Neck Cancer Support Network Committee's Personal Meeting Room

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https://us05web.zoom.us/j/2366048594?pwd=ZTNqSXM2VVQzTUNkOTRxWjE3ZG1hQT09

Attendees: Brian Sheppard, Ann Neill, Graham Neate, Diana Ayling

Apologies: Gaynor Anderson

Business to be Conducted

The business of the meeting:

  1. Received and confirmed the Minutes of the 2025 Annual General Meeting as a true and correct record.
    Resolved.
    Matters arising:
    None.

  2. Received the Chair’s Report for the year ended 31 March 2026..
    Resolved.

  3. Received and adopedt the Annual Financial Statements for the year ended 31 March 2026.
    Resolved.

  4. Elect Trustees/Officers to vacant positions (if applicable).
    Appoint Ann Neill, Brian Sheppard, Diana Ayling, and Gaynor Anderson as trustees for two years.
    Resolved.

  5. Appointment of Chair: Diana Ayling appointed as Chair.
    Resolved.

  6. Appointment of Treasurer.
    None.

  7. Appoint a Financial Reviewer for the ensuing year (if applicable).
    Appoint Pamela Stephen to review the Trust accounts.
    Resolved.

  8. Special Business:

    None.

  9. Consider any General Business permitted under the Trust Deed.
    The Board discuss the significant research currently undertaken by Masters and PhD candidates at Victoria University of Wellington. We appreciate the support for the Network and the social science research adding to the body of knowledge about living with and beyond head and neck cancer in Aotearoa New Zealand.

    Signed
    Diana Ayling

    Diana Ayling

    Chair

Notice of Special Business

Any trustee wishing to raise Special Business at the AGM must provide written notice to the Secretary no later than 5 May 2026 outlining the nature of the business to be discussed.

Confirmed

Diana Ayling
Chair
Head and Neck Cancer Support Network Trust

LINK to View DRAFT Annual  REPORT online

[2026] Annual Report PDF to download

[2025] Minutes of AGM. LINK to ONLINE Version

Agenda

Annual General Meeting

Head and Neck Cancer Support Network Trust

Date: 12 May 2026
Time: 8:00 pm
Venue: Head & Neck Cancer Support Network Committee’s Personal Meeting Room (Zoom)

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Zoom Meeting Link

1. Welcome and Opening

2. Attendance and Apologies

3. Confirmation of Minutes

To receive and confirm the Minutes of the 2025 Annual General Meeting as a true and correct record.
Matters Arising:

4. Chair’s Report

To receive the Chair’s Report for the year ended 31 March 2026.
Matters Arising:

5. Annual Financial Statements

To receive and adopt the Annual Financial Statements for the year ended 31 March 2026.
Matters Arising:

6. Election of Trustees

To appoint the following trustees for a two-year term:

  • Ann Neill

  • Brian Sheppard

  • Diana Ayling

  • Gaynor Anderson

7. Appointment of Officers

Chair

To appoint Diana Ayling as Chair.

Treasurer

No appointment proposed.

8. Appointment of Financial Reviewer

To appoint Pamela Stephen to review the Trust accounts for the ensuing year.

9. Special Business

None notified.

10. General Business

To consider any general business permitted under the Trust Deed.

11. Meeting Close

Notice of Special Business

Any trustee wishing to raise Special Business at the AGM must provide written notice to the Secretary no later than 5 May 2026 outlining the nature of the business to be discussed.